Integrating semantic web technologies for Norwegian Records Management Standard Noark5 : an exploratory case study





Høgskolen i Oslo og Akershus. Institutt for arkiv, bibliotek- og info.fag



Joint Master Degree in Digital Library Learning (DILL)


Digital archives, Electronic records management (ERM), and digital libraries are organizations that entitle themselves as information providers. Their primary function is often constrained to selecting, organizing, storing, maintaining, and updating information with the support of various application software and systems and often interacting with web-based data. These software applications, systems, and programs are chosen in order to provide better and seamless services to end users as well as to satisfy user needs and expectations for digital archives or digital libraries. For that reason, these information providers are now have to familiarize themselves with various information and communication technology (ICT) mediums in order to distribute and share data over the web. In this century, the information professional, or information supplier, and knowledge society is acknowledging the importance of technology. Therefore, at present everyone is seeking valuable information and knowledge on how to use also the current technological advancements in an environmental that is rapidly and constantly changing. As a result, users’ interest, wants, and needs to access, share, retrieve, and in general to manage information and data goes beyond expectation and capacity of the current ERMS, and/or digital archives. The emerging semantic web technology is in position to help these organizations to catch up with the current revolutionary technological changes through the introduction new ways of organizing, sharing, defining, and providing relevant and meaningful information. On the other hand, the importance of the semantic web is not only limited to defining, organizing, creating, and representing data/ Knowledge, but also able to facilitate, gather, and provide detailed information from various applications and databases on behalf of the human. Doing so makes life easier for humans through saving time, and minimizing efforts when searching and retrieving required information. There are many more benefits of the semantic web and this study takes the first step to introduce and explore the benefits of semantic web for ERM, and archive institutions. The researcher argues that an organization can make cultural and technological, as well as contextual change such as going from a system centric view into more data and user-oriented view by means of semantic web technology. The study adapts technical, logical, and methodological approaches to integrate semantic web technology for the ERM and uses an appropriate framework and prototype throughout the implementation. Therefore, the overall result of this research work verifies the importance of the semantic web technology for ERMS using the semantic RDF language. In addition, the present results would enable both the ERM and archive organizations to make use of semantic-based data sources, and respectively it opens an opportunity for incorporating external semantic sources into a Noark5 system (A Norwegian Records Management Standard). In addition, semantic web technologies able to expose nested data from a Noark5 system by serializing and parsing the Noark5 extracted data, while at the same time it creates new opportunities of creating semantic relationships in between what we call from an archive perspective, objects of interest (people), the resources, and places. Moreover, the current RDF data model results are able to establish a basis for creating semantic Noark5 records and for creating semantic interoperability between various applications and databases without any interruption.


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